Bylaws of the ILA Youth Services Forum
Approved October 15, 2010
The name of this Forum shall be the Illinois Library Association Youth Services Forum (YSF). The Youth Services Forum Board, consisting of the officers and board members for the Forum, shall be named the ILA Youth Services Forum Board.
The Illinois Library Association Youth Services Forum addresses the needs and interests of those concerned with quality library service for children. The Youth Services Forum Board plans opportunities for youth services staff to network and to participate in continuing education events.
Any individual who is a dues paying member of ILA may become a member of the ILA Youth Forum.
Meetings and the Association Year
Section 1 Association Year
The ILA Youth Services Forum association year is July 1-June 30, the same association year as the Illinois Library Association.
Section 2 Meetings
The schedule and location for the meetings are determined by the incoming Manager/Co-Managers of the Youth Services Forum Board in April. An annual meeting shall be held at the ILA annual conference or at another time and place determined by the Youth Services Forum Board. The Manager will conduct the meetings. The Manager-elect/Co-Managers-elect will preside in the absence of the Manager.
Youth Services Forum Board Membership
Section 1 Membership
The Youth Services Forum Board shall consist of the current manager, the manager-elect, the past manager, the committee chairs (Awards Committee , the ILA Youth Services Forum Breakfast, Stories and Spirits event, Spring Workshop, and other committees as determined by the Youth Services Forum Board), the ILA Board Liaison, the Illinois State Library Liaison, and additional members-at-large, not to exceed a total of thirty active Board members. Board Members must attend at least 50% of the meetings each year. All members of the Youth Services Forum Board must be members of ILA.
Section 2 Terms of the Manager/ Co-Managers
The Manager serves three years: one year as manager-elect, one year as manager, and one year as past manager.
Section 3 Terms of Office for members-at-large and committee chairs
Committee chairs and members-at-large of the ILA Youth Services Forum Board serve two year terms and may choose to serve additional terms. Youth Services Forum Board Members-at-large may volunteer or be nominated in October of each year.
Section 4 Attendance and Voting
ILA Youth Services Forum Board meetings are open to any members of ILA who wish to attend.
Only members of the Youth Services Forum Board may vote. A simple majority of those present at a meeting constitutes a quorum. Approval of actions and decisions requires a simple majority vote of the quorum.
Section 5 Committees
Committee chairs are appointed by the Manager from the members of the Youth Services Forum Board. The Committees vary according to the current needs of the Youth Services Forum Board.
Section 6 Duties of the Youth Services Forum Board
The Youth Services Forum Board sets annual goals, plans the annual conference programs and activities for youth service members, plans continuing education and networking opportunities for youth services librarians throughout Illinois, and other events and activities as determined by the Board.
Section 7 Manager Vacancy
Upon the resignation of the Manager, the Manager-elect will become Manager for the remainder of that unfilled term and continue as Manager for her/his elected term.
Nomination and Elections
Section 1 Candidates
Nominees for the Manager-elect must be selected from members of the current Youth Services Forum Board or from a previous Youth Services Forum Board. The nominees must be members of ILA. Nomination of Manager-elect occurs twenty months before the manager-elect becomes manager. The nomination slate is presented annually at the October Meeting of the Youth Services Forum Board.
Section 2 Elections
Nominees stand for election for the term which begins in July of the year twenty months following the election. Elections take place annually in October.
These Bylaws may be amended at any meeting of the ILA Youth Services Forum Board by a majority vote of the Youth Services Forum Board members present, provided that the notice of the proposed amendment is included in the notice of the meeting.
Dissolution of the Forum
The Executive Board [of the Illinois Library Association] shall discontinue a forum when it has determined that the usefulness of the forum has ended (Article XIII. Section 4 of the ILA Bylaws)